The sample shows a full-day package with a second shooter, travel and an album, with the booking deposit entered as a negative line. Adjust the lines to match your contract, and keep the invoice consistent with it, including the cancellation and deposit terms. Whether printed products and digital files are taxed differently depends on where you work, so check local rules.
Invoicing tips for wedding photographers
- Show the deposit as its own negative line so the balance due is obvious.
- Match package names, hours and add-ons to your signed contract.
- List overtime, second shooter, travel and rush editing as separate lines.
- Set the balance due date before the wedding if your contract allows it, and state it in the payment terms.
Typical line items
- Wedding photography package: full day coverage (8 hours)
- Second shooter (per hour)
- Travel to venue (per mile)
- Printed album (30 pages)
- Booking deposit received
Rates shown are examples only — edit them to match your pricing.
FAQ
How should I invoice a wedding deposit?
Many photographers send a first invoice at booking for the deposit, then a second for the balance. Alternatively, issue one invoice with the deposit shown as a credit line. Whether the deposit is refundable should be spelled out in your contract, and local rules on deposits can vary, so check them.
When is the balance usually due?
Common arrangements are some weeks before the wedding or on delivery of the photos, but it is whatever you agree in your contract. Put the date on the invoice.
Do I charge tax on wedding photography?
It depends on your location and on whether you deliver digital files, prints or both. Rules differ between regions, so check with your local tax authority or an accountant.
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