The sample covers regular hours, overtime, an additional child and reimbursed outing costs. Separate pay for your time from reimbursements for expenses. Be aware that some nannies are classed as household employees rather than self-employed, in which case payroll rules rather than invoices may apply. Check local rules or ask an advisor.
Invoicing tips for nannies
- Record start and end times for each shift and keep the log with the invoice.
- List overtime, extra children and holiday rates as separate lines with their multipliers.
- Show reimbursements separately from pay and keep receipts.
- Write the cancellation and guaranteed-hours terms on the invoice.
Typical line items
- Regular childcare hours (per hour)
- Overtime hours (per hour)
- Additional child (per hour)
- Reimbursement: outing admission and snacks
Rates shown are examples only — edit them to match your pricing.
FAQ
Am I self-employed or an employee?
It depends on your arrangement and local rules. Some families treat nannies as household employees with payroll, others work with self-employed carers who invoice. Check your local tax authority's guidance.
How often should I invoice?
Weekly or every two weeks is common for regular care. Agree it upfront.
Can I bill for expenses?
Yes, if agreed. List each reimbursement as its own line and keep receipts.
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