The template covers an interior repaint: wall prep and patching, two coats on walls and ceilings by room, trim and doors, and paint and supplies. Record the paint brand, color name and sheen in the description so the client can buy matching touch-up paint. For exterior jobs, add pressure washing and weather-related scheduling notes, and check local rules on lead-safe practices for older homes.
Invoicing tips for painters
- Write the paint brand, color name or code and sheen on the invoice so the client can match it for touch-ups.
- Bill prep work as its own line; it is often the largest part of the job and the easiest to underestimate.
- Collect a deposit to cover materials before starting, particularly for exterior jobs or premium paints.
- Record color changes or extra coats requested mid-job as change orders with their own price.
Typical line items
- Surface prep: patching, sanding, caulking
- Interior walls and ceiling, 2 coats (per room)
- Trim and doors (per door)
- Paint and supplies (premium eggshell, 6 gallons)
Rates shown are examples only — edit them to match your pricing.
FAQ
How do painters calculate an invoice?
Most price by square foot of paintable surface, by room or by the job, factoring in prep, number of coats, ceiling height and trim detail. The invoice should show those components rather than a single total. Paint and supplies can be billed at cost or with a markup, as long as it matches your estimate.
Should I list paint colors on the invoice?
Yes. Including the brand, color name or code and sheen for each area gives the client a permanent record for touch-ups and future repaints. It also prevents confusion if a different color than expected appears on a wall, because the approved selection is documented right on the invoice.
How do I bill for an extra coat?
If coverage needs an additional coat beyond what you quoted, for instance when going from a dark to a light color, discuss it with the client first. Once agreed, add it as a separate line with labor and extra paint. Unapproved extra coats are hard to bill, so get confirmation in writing.
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