The prefilled lines cover a typical branding job: logo concepts, extra revision rounds billed beyond the included two, a brand style guide, and stock asset licenses passed through at cost. Edit the descriptions to match your proposal wording so the client's accounts team can tie the invoice to the approved quote. If you transfer copyright on payment, say so in the notes field rather than leaving ownership ambiguous.
Invoicing tips for graphic designers
- Specify how many revision rounds your fee includes and bill extra rounds as their own line item so scope creep is visible.
- State that copyright or full usage rights transfer only once the invoice is paid in full.
- Pass through stock photos, fonts and print costs as separate lines, with or without a handling markup, so clients see third-party expenses clearly.
- For larger projects, invoice 50% upfront and the balance on delivery of final files instead of waiting until the very end.
Typical line items
- Logo design - 3 initial concepts
- Additional revision round (beyond 2 included)
- Brand style guide (12 pages)
- Stock imagery license (pass-through at cost)
Rates shown are examples only — edit them to match your pricing.
FAQ
Should I charge hourly or per project as a graphic designer?
Both work, but project pricing tends to suit defined deliverables like logos or brochures, while hourly billing fits open-ended retainers and ongoing production work. Whichever you choose, list hours or deliverables on the invoice so clients can compare it with your quote. Many designers quote per project and track hours privately to check profitability.
How do I bill for font and stock image licenses?
Add each license as its own line with the quantity and cost, and note who holds the license. Some fonts and stock images must be licensed in the client's name, in which case you can invoice the cost as a reimbursable expense. Keep receipts in case the client's finance team asks for proof.
When should I send final design files?
Many designers share low-resolution or watermarked proofs for approval, then release editable source files and print-ready exports after the final invoice is paid. State this in your payment terms and contract before work begins so the client isn't surprised. It protects you from unpaid work while still letting the client review everything.
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