The sample covers a one-day corporate or event shoot with two camera operators, a lighting and audio kit, and editing hours. Adjust the line items to match half-day or multi-day bookings, and add drone footage, music licensing or color grading as separate lines if you offer them. Reference the project name and delivery format so the client knows exactly what files to expect.
Invoicing tips for videographers
- Define a shoot day in hours and bill overtime per hour or half-day so long events don't eat into your margin.
- List your own gear as a kit fee separate from labor; it shows clients the value of equipment you would otherwise rent.
- Pass through music licenses, location permits and talent fees as separate lines with receipts attached.
- Deliver watermarked or low-resolution previews for approval and release masters once the final payment clears.
Typical line items
- Full-day shoot (10 hours, lead operator)
- Second camera operator (full day)
- Lighting and audio kit (per day)
- Editing and color correction (hourly)
Rates shown are examples only — edit them to match your pricing.
FAQ
Should I charge for equipment if I own it?
Yes. Cameras, lenses, lighting, audio gear and drones depreciate and need insurance and maintenance. Many videographers charge a daily kit fee loosely based on local rental prices. Showing it as a separate line helps clients understand the total and makes it easy to adjust when a project needs more or less equipment.
How do I invoice for revisions to a video edit?
Include a set number of revision rounds in the editing fee, commonly two, and state that in your quote. Bill additional rounds or major structural changes hourly, as a dated line on the invoice. Distinguish between small tweaks like caption fixes and new requests like re-cutting the story, which are effectively new edits.
Do I need to mention usage rights for video?
For commercial work it is wise. Note where the client can use the footage, such as web, social, broadcast or paid ads, and for how long. Broadcast and paid advertising usage often justifies a higher fee. If raw footage is not included, say so to prevent requests for unedited files later.
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