The sample shows a living room project: a flat design fee for concepts and floor plan, hourly site visits, a custom sofa ordered through your trade account and freight with white-glove delivery. Add each furnishing as its own line with its finish or SKU. Many designers require full payment for furnishings before placing orders, since custom pieces are usually non-returnable.
Invoicing tips for interior designers
- Separate design fees from product purchases so clients see your service value and the product costs distinctly.
- Collect full payment for furniture and custom items before ordering, since most custom pieces can't be returned.
- Be consistent and upfront about markups, or about whether you pass trade discounts on to the client.
- Bill freight, receiving, storage and installation as separate lines; they are real costs that clients often overlook.
Typical line items
- Design concept and floor plan (living room)
- Site visits and contractor coordination (hourly)
- Custom sofa, performance fabric (designer pricing)
- Freight, receiving and white-glove delivery
Rates shown are examples only — edit them to match your pricing.
FAQ
How do interior designers bill for furniture?
Most order furniture through trade accounts and bill the client either at retail price or at net cost plus a markup, commonly 15-35%. Whichever model you use, disclose it in your contract. List each piece with vendor, description, quantity and price, and require payment before you place the order with the supplier.
Should design fees be flat or hourly?
Flat fees work well for defined rooms or projects and give clients cost certainty, while hourly billing suits consulting, revisions or open-ended projects. Many designers charge a flat fee for concept and space planning, then hourly for site visits, shopping and coordination. Show hours and dates on the invoice for any hourly work.
Do I charge sales tax on furniture I sell to clients?
Possibly. In many places, reselling furniture and decor to clients can require collecting sales tax or VAT, while design services may be treated differently. The rules depend on your state, province or country, so check local rules or consult an accountant, then add the appropriate rate to product lines in the generator.
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